THREE FORKS SCHOOL DISTRICT
9000 SERIES SCHOOL FACILITIES
TABLE OF CONTENTS
9000 Goals
9210 Site Acquisition; Architect and Engineering Services; Educational Specifications
9242 Contractor Assurance
9261 Sale of Real Property
9250 Dedication of Facilities
9300 Operation and Maintenance of District Facilities
9311 Safety Program
9320 Security
9330 Facilities Operations
9350 District-Wide Asbestos Program

Three Forks School District SCHOOL FACILITIES 9000 Goals The Board recognizes the importance the physical plant plays in enhancing the instructional program. The Board shall develop a program to maintain and/or upgrade the buildings and grounds of the District. Facilities represent a long-term investment of the District. The functional utility of such facilities can be increased with a regular maintenance program monitored by staff. The Board further recognizes the importance of planning in order to provide the anticipated facility needs of the future. The District will review demographic factors, as changes make such reviews necessary. Policy History: Adopted on: April 13, 2004 Revised on:

9210 SCHOOL FACILITIES page 1 of 2 Site Acquisition; Architect and Engineering Services; Educational Specifications Site Acquisition The District will attempt to acquire building sites in advance of the actual construction of facilities, in order to minimize delay in construction projects and to realize financial savings to the District. The Board will periodically review its inventory of land in light of growth trends in the District and make such transactions as it determines shall best meet the future needs of the District. In acquiring a new site, the Board must first secure the approval of the qualified electors before any contract for the purchase of such site is entered into, except that trustees may take an option on a site prior to the site approval election. The Board may acquire property contiguous to a school site in use without such vote. Site approval also is not necessary if it was specifically mentioned in a fund-raising issue which was subsequently approved by the electorate. Bonds The Board may issue or redeem bonds in any manner as provided by law. Architect and Engineering Services The Superintendent or designee shall invite architects and/or engineers to express interest in performing such necessary planning services for the District. Advertising shall be designed to reach a wide geographical area to help insure gender and minority applicant consideration. Interested firms will be requested to submit qualifications and performance data to enable the Board to determine which architectural or engineering firm will best serve the needs of the District. Criteria for selection of a firm shall include, but not be limited to, quality and breadth of staff, design of similar projects, production capability, supervision and quality control, relationship with clients, cost estimates, and budget control. The Superintendent is directed to establish necessary procedures to solicit and screen qualified engineers and architects. The Superintendent shall recommend one or more firms to the Board for its consideration. The Board and the successful architectural or engineering firm shall enter into a contract for the necessary services. In the event the Board and the selected firm are unable to negotiate a fair and reasonable fee, the trustees may select another firm, provided reasonable public notice of the selection is given. 9210 page 2 of 2 Educational Specifications Facilities shall be designed to accommodate the educational and instructional needs of the District. The professional experience and judgment of staff shall be solicited in developing such educational specifications. The law requires that special attention be given to accessibility to the education program by students of both genders and those with disabilities. The Superintendent shall see that all construction projects comply with the requirements for accessibility for individuals with disabilities and comparability between the genders. The architect shall be responsible for ensuring compliance with state and federal laws, including access for individuals with disabilities and requirements for gender comparability. When the Board considers major remodeling or building a facility, it shall endeavor to seek facility expertise in all affected program areas, as well as comments from faculty, students, and community. Legal Reference: зз 20-9-400, et seq., MCA School Bonds з 20-6-621, MCA Selection of school sites Ц approval election з 20-6-603, MCA Trustees' authority to acquire or dispose of sites and buildings Ц when election required з 20-6-631, MCA When contracts for architectural services required з 20-6-633, MCA Hiring for architectural services authorized з 18-2-113, MCA Architects on public buildings to be certified з 18-2-114, MCA Seal and signature of architect on plans 10.55.908, ARM School Facilities Policy History: Adopted on: April 13, 2004 Revised on:

9242 Contractor Assurance No contract shall be let to any contractor who is not licensed or registered as required by the laws of this state. Nor shall a contractor be granted a contract unless a statement is submitted and sworn to which states that the contractor is in compliance with the state laws relating to prevailing wage and residence requirements for public works and with state and federal laws relating to non-discrimination in hiring. A statement to this effect must be a part of every appropriate contract. No contract shall be let to any contractor if the provision conflicts with the provisions of з 20-9-204, MCA. Contractor Surety Bonds and Insurance Each contractor's bid must be accompanied by a bid bond or other security authorized by state law in the amount of at least ten percent (10%) of the total bid amount, excluding taxes. Any bid which is not successful shall entitle the bidder to a refund of its security or bond. The successful bidder shall have its bond or security retained until such a time as it is determined that the bidder shall complete the contract. All bids received shall specify whether the District or the contractor shall carry fire, liability, or other insurance during construction. The successful bidder is required to make, execute and deliver to the Board a good and sufficient performance bond with two (2) or more sureties or a surety company which shall state that the contractor shall execute and faithfully perform the provisions of the contract and shall pay all subcontractors and materialmen as required by law. Legal Reference: з 2-2-303, MCA Agreements to appoint relative to office unlawful з 18-2-402, MCA Standard prevailing rate of wages з 18-2-403, MCA Preference of Montana labor in public works Ц wages Ц tax-exempt project Ц federal exception з 18-2-404, MCA Approval of public works contract Ц bond з 20-9-204, MCA Conflicts of interests, letting contracts, and calling for bids з 18-1-201, MCA Requirements for bidder's security з 18-1-202, MCA Advertisement for bid to specify required security з 18-1-203, MCA Form of security Policy History: Adopted on: April 13, 2004 Revised on:

9261 Sale of Real Property Unless the property can be disposed of without a vote, the Board has the power to dispose of all District property, only when the qualified electors of the District approve of such action at an election called for such approval or when the trustees adopt a resolution stating their intention to dispose of the property. When the trustees adopt such a resolution, they shall schedule a meeting to consider a resolution to authorize the sale of the real property. The conduct of the meeting and any such subsequent appeals shall be in accord with з 20-6-604, MCA. Receipts from the sale of real property shall be placed into the debt service fund, building fund, general fund, or any combination of these three (3) funds at the discretion of the trustees. Legal Reference: з 20-6-603, MCA Trustees' authority to acquire or dispose of sites and buildings Ц when election required з 20-6-604, MCA Sale of property when resolution passed after hearing Ц appeal procedure Policy History: Adopted on: April 13, 2004 Revised on:

9300 Operation and Maintenance of District Facilities The District seeks to maintain and operate facilities in a safe and healthful condition. The facilities manager, in cooperation with the principals, fire chief, and county sanitarian, shall periodically inspect plant and facilities. S/he shall provide for a program to maintain the District physical plant by way of a continuous program of repair, maintenance, and reconditioning. Budget recommendations shall be made each year to meet these needs and any such needs arising from an emergency. The facilities manager shall formulate and implement energy conservation measures. Principals and staff are encouraged to exercise other cost-saving procedures in order to conserve the resources of the District in their buildings. Legal Reference: 10.55.908, ARM School Facilities Policy History: Adopted on: April 13, 2004 Revised on:

9311 Safety Program The Board acknowledges the importance of safety for students, staff, and others having business with the District. Safety education, accident prevention, and proper supervision are important as protective measures and also OSHA means to promote a culture of safety awareness. The Board directs the formation of a District Safety Committee comprised of employer and employee representatives, as outlined in the Montana Safety Culture Act. The Board directs the development of an Exposure Control Plan for employees, to eliminate or minimize work-related exposure to bloodborne pathogens, particularly Human Immunodeficiency Virus (HIV) and Hepatitis B Virus (HBV). The District will participate in the prosecution of any individual(s) who may disturb any school or school meetings, insult or abuse any school employee or student during the course of the school/work day, or otherwise violate the laws of the State of Montana regarding school disturbance or individual protection for school employees or students. It shall be the Superintendent's responsibility to execute this program. The Superintendent may delegate this responsibility to other staff members. Legal Reference: зз 39-71-1501, et seq., MCA Montana Safety Culture Act зз 20-1-206, et seq., MCA Disturbance of school Ц penalty 29 CFR 1910.1030 The Bloodborne Pathogens Standard Policy History: Adopted on: April 13, 2004 Revised on:

9320 Security Security means not only maintenance of buildings, but also protection from fire hazards and faulty equipment, and safe practices in the use of electrical, plumbing, and heating equipment. The Board requires close cooperation with local police, fire, and sheriff's departments and with insurance company inspectors. Access to school buildings and grounds outside of regular school hours shall be limited to staff whose work requires access. An adequate key control system shall be established, which shall limit access to buildings to authorized staff and shall safeguard against the potential entry of unauthorized persons. Records and funds shall be kept in a safe place and under lock and key when required. Locks and other protective devices designed to be used as safeguards against illegal entry and vandalism shall be installed when appropriate to the individual situation. Employment of watchmen may be approved in situations where special risks are involved. All incidents of vandalism and burglary shall be reported to the Superintendent immediately and to law enforcement agencies as appropriate. Legal Reference: з 50-61-114, MCA Fire chief and fire inspector to make inspections Policy History: Adopted on: April 13, 2004 Revised on:

9330 Facilities Operations The operation of the District's facilities shall be the responsibility of the Superintendent through the facilities manager. The facilities manager shall manage the operation of the facilities through the head custodians of the District's school facilities. An adequate staff of custodial personnel will be employed by the District to operate the District's facilities. This responsibility shall include, but not necessarily be limited to, the following: 1. Adequate and timely operation of each facility's heating system. 2. Proper care of the District's physical properties, including walls, floors, roofs, ceilings, and equipment in those facilities. 3. Adequate care of and timely lamp replacement in each facility's lighting system. 4. Proper care of each facility's grounds and playgrounds. Because of the nature of facility operations, this service shall be provided not only during the normal scheduled working day and working year, but shall also occur during those times when the building is occupied outside of regular hours. Policy History: Adopted on: April 13, 2004 Revised on:

9350 District-Wide Asbestos Program It is the intent of the District that the Asbestos Hazard Emergency Response Act (AHERA) and all of its amendments and changes be complied with by all District employees, vendors, and contractors. Legal Reference: 15 USC з 2641 Congressional findings and purpose Policy History: Adopted on: April 13, 2004 Revised on:

9250 SCHOOL FACILITIES Dedication of Facilities The naming of a school shall take place in the following manner: 1. The superintendent shall select a committee of at least five community members whose purpose shall be to submit to the Board a list of not less than three, nor more than five, names for the new school. The list shall briefly state, along with each name, why the committee nominated each name. The committee may solicit nominations from students and the community. 2. The committee shall, whenever possible, follow these guidelines: a. Each name shall be known to, and significant to, the people of the District. b. The names submitted shall not conflict with the names of other schools in the District or surrounding Districts. c. The use of names of living persons or persons whose death occurred within one year of the selection shall be avoided unless the circumstances warrant an exception. 3. The Board shall select the name of the new facility from the list. In recognition of the efforts of those involved in the project, a plaque containing the following information shall be attached to a new building: 1. School name 2. Completion or dedication date 3. Name of Board members as of the Board-approved construction date in the following order: a. Chairperson b. Vice-Chairperson c. Trustees (alphabetically) 4. Superintendent and principals as of Board-approved construction date 5. Architect and contractor names Formal dedication of the facility shall take place on a date and time specified by the Board. When naming a room, gym, field or other District facility, other than schools, the Superintendent shall implement in the following manner: 1. The Superintendent shall select a committee of community members whose purpose shall be to submit to the Board a recommendation for any proposed naming. The committee shall include a cross section of at least one Board member, one District employee, parents and other community members. The recommendation shall include a statement why the committee is recommending the naming. 2. The name shall be known to and significant to the people of the District 3. The use of names of living persons or persons whose death occurred within one year of the selection shall be avoided unless the circumstances warrant an exception. 4. The committee recommendation shall be submitted to the Board. Policy History Adopted on: August 8, 2006 Revised on:

School Policy