Three Forks School District
COMMUNITY RELATIONS
4000

THREE FORKS SCHOOL DISTRICT 4000 SERIES COMMUNITY RELATIONS TABLE OF CONTENTS 4000 Goals
4120 Public Relations
4210 School-Support Organizations
4301 Visitors to the Schools
4310 Public Complaints
4310P Uniform Grievance Procedure
4313 Disruption of School Operations
4315 Spectator Conduct and Sportsmanship for Athletic and Co-Curricular Events
4316 Accommodating Individuals with Disabilities
4320 Contact with Students
4330 Community Use of School Facilities
4330F Facilities Use Agreement
4331 Use of School Property for Posting Notices
4332 Conduct on School Property
4340 Public Access to District Records
4410 Relations with the Law Enforcement and Child Protective Agencies
4411 Investigations and Arrests by Police
4520 Cooperative Programs with Other Districts and Public Agencies
4550 Sex Offenders
4600 Notice to Parents Required by No Child Left Behind Act of 2001 ("NCLB")

The Board, through the leadership of the Superintendent and the assistance of the total staff, will seek to enhance the District's community relations by striving to achieve the following goals: 1. to encourage and enhance communications, understanding, trust, and mutual support between the District and the people it serves; 2. to increase both the quality and quantity of public participation in school affairs, activities, and programs; 3. to strengthen and improve relations and interactions among staff, trustees, citizens, parents, and students; 4. to promote understanding and cooperation between the schools and community groups. Legal Reference : 10.55.701, ARM Board of Trustees 10.55.801, ARM School Climate Policy History: Adopted on: April 13, 2004 Revised on:

4120 Public Relations The District shall strive to maintain effective two-way communication channels with the public. Such channels shall enable the Board and staff to interpret the schools' needs to the community and provide a means for citizens to express their needs and expectations to the Board and staff. The Superintendent shall establish and maintain a communication process within the school system and between it and the community. Such a public information program shall provide for news releases at appropriate times, arrange for news media coverage of district programs and events, provide for regular direct communications between individual schools and the citizens they serve, and assist staff in improving their skill and understanding in communicating with the public. Community opinion may be solicited through parent organizations, parent-teacher conferences, open houses, and other such events or activities which may bring staff and citizens together. Legal Reference: Art. II, Sec. 8, Montana Constitution - Right of participation Art. II, Sec. 9, Montana Constitution - Right to know Policy History: Adopted on: April 13, 2004 Revised on:

4210 School-Support Organizations The Board recognizes that parent, teacher, and student organizations are an invaluable resource to the District schools and so supports their formation and vitality. While parent, teacher, and student organizations have no administrative authority and cannot determine District policy, their suggestions and assistance are always welcome. Membership must be open and unrestricted. Booster clubs and/or special interest organizations may be formed to support and strengthen specific activities conducted within the school or District. All such groups must receive the approval of the school principal, Superintendent, and the Board in order to be recognized as a booster organization. Staff participation, cooperation, and support are encouraged in such recognized organizations. Fund-Raising by School Support Groups Fund-raising by school support groups is considered a usual and desirable part of the function of such groups. The specific fund-raising activities must be approved in advance by the principal. The principal must be consulted prior to any expenditure of such funds. All such funds raised by school adjunct groups are to be used for the direct or indirect support of school programs. Equipment purchased by support groups and donated to the schools becomes the property of the District and may be used or disposed of in accordance with District policy and state law. Policy History: Adopted on: April 13, 2004 Revised on:

4301 Visitors to the Schools The District encourages visits by Board members, parents, and citizens to all District buildings. All visitors shall report to the principal's office upon entering any District building. Conferences should be held outside school hours or during the teacher's conference/prep time. Cross Reference: 4313 Disruption of School Operations Policy History: Adopted on: April 13, 2004 Revised on:

4310 Public Complaints The Board is interested in receiving valid complaints and suggestions. Public complaints and suggestions shall be submitted by the Uniform Grievance Procedure to the appropriate-level staff member or District administrator. Each complaint or suggestion shall be considered on its merits. Unless otherwise indicated in these policies or otherwise provided for by law, no appeal may be taken from any decision of the Board. Policy History: Adopted on: April 13, 2004 Revised on:

4310P page 1 of 2 Uniform Grievance Procedure All individuals should use this grievance procedure if they believe that the Board, its employees or agents have violated their rights guaranteed by the State or federal Constitution, State or federal statute, or Board policy. The District will endeavor to respond to and resolve complaints without resorting to this grievance procedure and, if a complaint is filed, to address the complaint promptly and equitably. The right of a person to prompt and equitable resolution of the complaint filed hereunder shall not be impaired by the person's pursuit of other remedies. Use of this grievance procedure is not a prerequisite to the pursuit of other remedies, and use of this grievance procedure does not extend any filing deadline related to the pursuit of other remedies. Level 1: Informal An individual with a complaint is encouraged to first discuss it with the teacher, counselor, or building administrator involved, with the objective of resolving the matter promptly and informally. An exception is that complaints of sexual harassment should be discussed with the first-line administrator that is not involved in the alleged harassment. Level 2: Principal If the complaint is not resolved at Level 1, the grievant may file a written grievance stating: 1) the nature of the grievance and 2) the remedy requested. It must be signed and dated by the grievant. The Level 2 written grievance must be filed with the principal within sixty (60) days of the event or incident or from the date the grievant could reasonably become aware of such occurrence. If either party is not satisfied with the decision of the Principal, the Superintendent is the next avenue for appeal. A written appeal must be submitted to the Superintendent within fifteen (15) days of receiving the Principal's decision. Level 3: Superintendent Upon receipt of the request for review, the Superintendent shall schedule a meeting between the parties and the principal. The parties shall be afforded the opportunity to either dispute or concur with the principal's report. The Superintendent shall decide the matter within ten (10) days of the meeting and shall notify the parties in writing of the decision. If the Superintendent agrees with the recommendation of the principal, the recommendation will be implemented. If the Superintendent rejects the recommendation of the principal, the matter may either be referred to an outside investigator for further review or resolved by the Superintendent. 4310P page 2 of 2 If either party is not satisfied with the decision of the Superintendent, the Board is the next avenue for appeal. A written appeal must be submitted to the Board within fifteen (15) days of receiving the Superintendent's decision. The Board is the policy-making body of the school, however, and appeals to that level must be based solely on whether or not policy has been followed. Any individual appealing a decision of the Superintendent to the Board bears the burden of proving a failure to follow Board policy. Level 4: The Board Upon receipt of a written appeal of the decision of the Superintendent, and assuming the appeal alleges a failure to follow Board policy, the matter shall be placed on the agenda of the Board for consideration not later than their next regularly scheduled meeting. A decision shall be made and reported in writing to all parties within thirty (30) days of that meeting. The decision of the Board will be final, unless appealed within the period provided by law. Level 5: County Superintendent If the case falls within the jurisdiction of the County Superintendent of Schools, the decision of the Board may be appealed to the County Superintendent by filing a written appeal within thirty (30) days after the final decision of the Board, pursuant to the Rules of School Controversy. Procedure History: Promulgated on: April 13, 2004 Revised on:

4313 Disruption of School Operations If any person disrupts or obstructs any school program, activity, or meeting, or threatens to do so, or commits, threatens to imminently commit, or incites another to commit any act that will disturb or interfere with or obstruct any lawful task, function, process, or procedure of any student, official, employee, or invitee of the District, the staff member in charge shall immediately notify the local law enforcement authorities of the incident. The staff member in charge shall make a written report detailing the incident, not later than twenty-four (24) hours from when the incident occurred. A copy of the report shall be given to the staff member's immediate supervisor. Cross Reference: 4301 Visitors to the Schools Legal Reference: з 20-1-206, MCA Disturbance of school - penalty з 20-5-201, MCA Duties and sanctions з 45-8-101, MCA Disorderly conduct Policy History: Adopted on: April 13, 2004 Revised on:

4315 Spectator Conduct and Sportsmanship for Athletic and Co-Curricular Events Any person, including an adult, who behaves in an unsportsmanlike manner during an athletic or co-curricular event may be ejected from the event the person is attending and/or denied admission to school events for up to a year, after a Board hearing. Examples of unsportsmanlike conduct include, but are not limited to: using vulgar or obscene language or gestures; possessing or being under the influence of any alcoholic beverage or illegal substance; possessing a weapon; fighting or otherwise striking or threatening another person; failing to obey the instructions of a security officer or school district employee; and engaging in any activity which is illegal or disruptive. The Superintendent may seek to deny future admission to any person, by delivering or mailing a notice, sent by certified mail with return receipt requested, containing: 1. The date, time, and place of a Board hearing; 2. A description of the unsportsmanlike conduct; 3. The proposed time period that admission to school events will be denied. Legal Reference: з 20-1-206, MCA Disturbance of school Ц penalty з 20-4-303, MCA Abuse of teachers з 45-8-101, MCA Disorderly conduct Policy History Adopted on: April 13, 2004 Revised on:

4316 Accommodating Individuals with Disabilities Individuals with disabilities shall be provided an opportunity to participate in all school-sponsored services, programs, or activities on an basis equal to those without disabilities and will not be subject to illegal discrimination. The District may provide auxiliary aids and services where necessary to afford individuals with disabilities equal opportunity to participate in or enjoy the benefits of a service, program, or activity. The Superintendent is designated the Americans with Disabilities Act Title II Coordinator and, in that capacity, is directed to: 1. Oversee the District's compliance efforts, recommend necessary modifications to the Board, and maintain the District's final Title II self-evaluation document and keep it available for public inspection for at least three (3) years after its completion date. 2. Institute plans to make information regarding Title II's protection available to any interested party. Individuals with disabilities should notify the Superintendent or building principal if they have a disability which will require special assistance or services and, if so, what services are required. This notification should occur as far as possible before the school-sponsored function, program, or meeting. Individuals with disabilities may allege a violation of this policy or federal law by reporting it to the Superintendent, as the Title II Coordinator, or by filing a grievance under the Uniform Grievance Procedure. Cross Reference: 3215 Uniform Grievance Procedure Legal Reference : Americans with Disabilities Act, 42 U.S.C. зз 12111, et seq., and 12131, et seq.; 28 C.F.R. Part 35. Policy History: Adopted on: April 13, 2004 Revised on:

4320 Contact with Students Students are entrusted to the schools for educational purposes. Although educational purposes encompass a broad range of experiences, school officials must not assume license to allow unapproved contact with students by persons who are not employed by the District for educational purposes. Teachers may arrange guest speakers on appropriate topics relative to the curriculum. Principals may approve school assemblies on specific educational topics of interest and relevance to the school program. Other types of contact by non-school personnel will normally not be permitted. Outside organizations desiring to use the captive audience in a school for information, sales material, or special interest curricula will not be allowed access to the schools. Policy History: Adopted on: April 13, 2004 Revised on:

4330 Community Use of School Facilities School facilities are available to the community for education, civic, cultural, and other non-commercial uses consistent with the public interest, when such use does not interfere with the school program or school-sponsored activities. Use of school facilities for school purposes has precedence over all other uses. Persons on school premises must abide by the District's conduct rules at all times. Student and school-related organizations shall be granted the use of school facilities at no cost. Commercial use of the facility is possible, although uses shall pay fees and costs. The Superintendent shall develop procedures to manage community use of school facilities, which shall be reviewed and approved by the Board. Use of school facilities requires the Superintendent's approval and is subject to the procedures. The administration shall approve and schedule the various uses of the school facilities. A master calendar will be kept in the office for scheduling dates to avoid conflicts during the school year. Should a conflict arise, the District reserves the right to cancel an approved request when it is determined that the facilities are needed for school purposes. Requests for use of the school facilities must be submitted to the Superintendent's office in advance of the event. Legal Reference: з 20-7-805, MCA Recreational use of school facilities secondary Lamb's Chapel v. Center Moriches Union Free School Dist., 113 S.Ct. 2141 Policy History: Adopted on: April 13, 2004 Revised on:

4330F FACILITIES USE AGREEMENT Three Forks School District Organization or Individual Requesting Facility Use: Facility Requested: Date and Hours of Requested Use: Purpose of Use: Premises and Conditions A. Conditions of Facilities Use - Use of District facilities is conditioned upon the following covenants: 1. That no alcoholic beverages, tobacco or other drugs are sold or consumed on the premises by the requesting organization or individual or any of its employees, patrons, agents, or members. 2. No illegal games of chance or lotteries will be permitted. 3. That no functional alteration of the premises or functional changes in the use of such premises shall be made without specific written consent of the District. 4. That adequate supervision is provided by the requesting organization or individual to ensure proper care and use of District facilities. Rent and Deposit The requesting organization or individual agrees to pay the District, as rent for the premises and as payment for special services (if any) provided by the District, the sum of $_________, and this shall be due _____ days in advance. The requesting organization or individual shall be responsible for the actual cost of repair or replacement, including costs, disbursements, and expenses, resulting while it has use of the premises. Insurance and Indemnification The requesting organization or individual, by signature below, hereby guarantees that the organization shall indemnify, defend, and hold harmless the District and any of its employees or agents, from any liability, expenses, costs (including attorney's fees) damages, and/or losses arising out injuries or death to any person or persons or damage to any property of any kind in connection with the organization or individual's use of the District facility which are not the result of fraud, willful injury to a person or property, or the willful or negligent violation of a law. The requesting organization or individual shall provide the District with a certificate of insurance prior to the use of the facility. The certificate shall show coverage for comprehensive general liability insurance in an amount not less than $1,000,000 for injuries to or death of any person or damage to or loss of property arising out of or in any way resulting from the described use of the facility. Non-Discrimination The requesting organization or individual agrees to abide non-discrimination clauses as contained in the Montana Human Rights Act and the Governmental Code of Fair Practices. District's Rights The District reserves the right to cancel this Agreement, when it is determined by the District that the facilities are needed for school purposes. DATED this _____ day of _______________, 20__. Three Forks School District: Requesting Organization or Individual: By __________________________ By________________________________ Address ___________________________ Phone ____________________________ Additional Obligations ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________

4331 Use of School Property for Posting Notices Non-school related organizations may ask the building principal permission: 1. To display posters in the area reserved for community posters; or 2. To have flyers distributed to students. Posters and/or flyers subject to a request must be student oriented and have the sponsoring organization's name prominently displayed. Permission will be denied to post or distribute any material that would: 1. Disrupt the educational process; 2. Violate the rights of others; 3. Invade the privacy of others; 4. Infringe on a copyright; or 5. Be obscene, vulgar, or indecent. No commercial publication shall be posted or distributed unless the purpose is to further a school activity, such as graduation, class pictures, or class rings. No information from any candidates for non-student elective offices shall be posted in the school, except on election day, or distributed to the students. If permission is granted to distribute, the organization must arrange to have copies delivered to the school. Distribution of the material will be arranged by the administration. Policy History: Adopted on: April 13, 2004 Revised on:

4332 Conduct on School Property In addition to prohibitions stated in other District policies, no person on school property shall: 1. Injure or threaten to injure another person; 2. Damage another's property or that of the District; 3. Violate any provision of the criminal law of the state of Montana or town or county ordinance; 4. Smoke or otherwise use tobacco products; 5. Consume, possess, or distribute alcoholic beverages, illegal drugs, or possess dangerous weapons at any time; 6. Impede, delay, or otherwise interfere with the orderly conduct of the District's educational program or any other activity occurring on school property; 7. Enter upon any portion of the school premises at any time for purposes other than those which are lawful and authorized by the Board; or 8. Willfully violate other District rules and regulations. "School property" means within school buildings, in vehicles used for school purposes, or on owned or leased school grounds. As circumstances warrant, appropriate action will be taken by the District's administrators. Legal Reference: Pro-Children Act of 1994, 20 U.S.C. з 6081 Smoke Free School Act of 1994 з 20-1-220, MCA Use of tobacco product in public school building or property prohibited з 20-5-410, MCA Civil penalty Policy History: Adopted on: April 13, 2004 Revised on:

4340 page 1 of 2 Public Access to District Records Within the limits of an individual's right of privacy, full access to information concerning the administration and operations of the District shall be afforded to the public. Public access to District records shall be afforded according to appropriate administrative procedures. "School District records" include any writing, printing, photostating, photographing, etc. (including electronic mail), that has been made or received by the school in connection with the transaction of official business and presented for informative value or as evidence of a transaction, and all other records required by law to be filed with the District. "School District records" do not include the personal notes and memoranda of staff which remain in the sole possession of the maker and which are not generally accessible or revealed to other persons. The Superintendent shall serve as "public records coordinator" with responsibility and authority for ensuring compliance with the display, indexing, availability, inspection, and copying requirements of state law and this policy. As coordinator, the Superintendent shall authorize the inspection and copying of the District's records only in accordance with the criteria set forth in this policy. In accordance with Title 2, Chapter 4, MCA, the District shall make available for public inspection and copying all District records, or portions, except those which contain the following information: 1. Personal information from any file maintained for students. Information from student records shall be disclosed only in accordance with the requirements of the Family Educational Rights and Privacy Act of 1974 and adopted District policy; 2. Personal information in files maintained for staff, to the extent that disclosure will violate their right to privacy; 3. Test questions, scoring keys, or other examination data used to administer academic tests; 4. The contents of real estate appraisals, made for or by the District relative to the acquisition of property, until the project is abandoned or until such time as all of the property has been acquired, but in no event shall disclosure be denied for more than three (3) years after the appraisal; 5. Preliminary drafts, notes, recommendations, and intra-District memoranda in which opinions are expressed or policies formulated or recommended, except that a specific record shall not be exempt when publicly cited by the District in connection with any District action;4340 page 2 of 2 6. Records that are relevant to a controversy to which the District is a party but which records would not be available to another party under the rules of pretrial discovery for cases pending resolution; 7. Records or portions of records, the disclosure of which would violate personal rights of privacy; and 8. Records or portions of records, the disclosure of which would violate governmental interests. If the District denies any request, in whole or in part, for inspection and copying of records, the District shall provide the requesting party with reasons for the denial. If the record requested for inspection and/or copying contains both information exempted from disclosure and non-exempt information, the District shall, to the extent practicable, produce the record with the exempt portion deleted and shall provide a written explanation for the deletion. The District shall not provide access to lists of individuals which the requesting party intends to use for commercial purposes or which the District reasonably believes shall be used for commercial purposes if such access is provided. However, the District may provide mailing lists of graduating students to representatives of the U.S. armed forces and the National Guard for the purpose of recruitment. The coordinator is authorized to seek an injunction to prevent the disclosure of records otherwise suitable for disclosure, when it is determined that there is reasonable cause to believe that the disclosure would not be in the public interest and would substantially or irreparably damage any person or would substantially or irreparably damage vital governmental functions. Legal Reference: Title 20, Ch. 6, MCA School districts з 2-6-109, MCA Prohibition on distribution or sale of mailing lists Ц exceptions Ц penalty Policy History: Adopted on: April 13, 2004 Revised on:

4410 Relations with the Law Enforcement and Child Protective Agencies The primary responsibility for maintaining proper order and conduct in the schools is that of staff. Staff shall be responsible for holding students accountable for infractions of school rules, which may include minor violations of the law occurring during school hours or at school activities. Where there is substantial threat to the health and safety of students or others, such as in the case of bomb threats, mass demonstrations with threat of violence, individual threats of substantial bodily harm, trafficking in prohibited drugs, or the scheduling of events where large crowds may be difficult to handle, the law enforcement agency shall be called upon for assistance. Information regarding major violations of the law shall be communicated to the appropriate law enforcement agency. The District shall strive to develop and maintain cooperative working relationships with the law enforcement agencies. Procedures for cooperation between law enforcement, child protective, and school authorities shall be established. Such procedures shall be made available to affected staff and periodically revised. Cross Reference: 4313 Disruption of School Operations Legal Reference: з 20-1-206, MCA Disturbance of school Ц penalty Policy History: Adopted on: April 13, 2004 Revised on:

4411 Investigations and Arrests by Police All contact between the school and the police department on matters involving students shall be made through the administrative office. The police have ample opportunity to talk to a student away from the school and before or after school hours. They should be encouraged to do so. Law enforcement authorities should only be allowed to conduct an interview in the school if they can show that special circumstances exist or if the interview is at the request of the school. This determination should be made by the principal or Superintendent. A. If the police have a warrant for the student's arrest, they must be permitted to arrest the student; however, whenever possible, the arrest should be conducted in the principal's office out of view of other students. Before removing a student from school, the police shall sign a release form in which they assume full responsibility for the student. B. Law enforcement personnel should not be allowed to roam about the school until the student is found. They should remain in the administration office while school personnel seek out the student. C. If possible, the educational program of the student should not be disrupted to allow for police questioning. D. Any questioning by police should be conducted in a private room or area where confidentiality can be maintained. E. If law enforcement officials are to be allowed to question a student under the age of eighteen (18), a reasonable attempt shall be made to notify the parents, except in cases of suspected child abuse or child neglect involving the parent. The parents should be given the opportunity to come to the school prior to the questioning. F. If the parents are notified and able to attend, they should be allowed to be present at the interview. The administrator should be present at the interview, but should not take part in any questioning. The administrator should at all times remain a neutral observer. Policy History: Adopted on: April 13, 2004 Revised on:

4520 Cooperative Programs with Other Districts and Public Agencies Whenever it appears to the economic, administrative, and educational advantage of the District to participate in cooperative programs with other units of local government, the Superintendent shall prepare and present for the Board's consideration an analysis of each cooperative proposal. When formal cooperative agreements are developed, such agreements shall comply with the requirements of the Interlocal Cooperation Act, with assurances that all parties to the agreement have the legal authority to engage in the activities contemplated by the agreement. The District may enter into interlocal agreements with a unit of the Montana University System, public community college, and/or tribal college, that would allow enrolled 11th- and 12th-grade students to attend and earn credit for classes not available through the District. Tuition and fees, if assessed, will be provided for in the interlocal agreement. The District may enter into an interlocal agreement providing for the sharing of teachers, specialists, superintendents, or other professional persons licensed under Title 37, MCA. If the District shares a teacher or specialist with another district(s), the District's share of such teacher's or specialist's compensation will be based on the total number of instructional hours expended by the teacher or the specialist in the District. Legal Reference: зз 7-11-101, et seq., MCA Interlocal Cooperation Act зз 20-7-451 through 456, MCA Authorization to create full service education cooperatives зз 20-7-801, et seq., MCA Public recreation Policy History: Adopted on: April 13, 2004 Revised on:

4550 Sex Offenders Whenever school officials learn that a registered sex offender is residing within a close proximity of any school located within the District, the Superintendent or other designated administrator shall put the parents of students on notice by sending a letter home to each parent, notifying parents that a sex offender is residing in the area and providing other pertinent information the school administrator has regarding the registered sex offender. The Superintendent or other designated administrator shall also prepare a letter to the registered sex offender, notifying such person that they are to refrain from coming onto school property unless prior written approval is received from the administration. Legal Reference: з 46-23-501, MCA Sexual or Violent Offender Registration Act Policy History: Adopted on: April 13, 2004 Revised on:

4600 page 1 of 5 Notice to Parents Required by No Child Left Behind Act of 2001 ("NCLB") Improving Basic Programs Operated by Local Educational Agencies 1. As required by NCLB з 1111(h)(6)(A): At the beginning of each school year, a district that receives Title I funds shall notify the parents of each student attending any school receiving Title I funds that the parents may request, and the district will provide the parents on request, information regarding the professional qualifications of the student's classroom teachers, including, at a minimum, the following: a. Whether the teacher has met the state qualifications and licensing criteria for the grade levels and subject areas in which the teacher provides instruction. b. Whether the teacher is teaching under emergency or other provisional status. c. The teacher's baccalaureate degree major and any other graduate certifications or degrees. d. Whether paraprofessionals provide services to the student and, if so, their qualifications. 2. As required by NCLB з 1111(h)(6)(B)(i): Districts must provide parents information on the level of achievement of the parent's child in each of the state academic assessments. 3. As required by NCLB з 1111(h)(6)(B)(ii): Districts must provide parents timely notice that the parent's child has been assigned, or has been taught for four (4) or more consecutive weeks by, a teacher who is not highly qualified. Limited English Proficient Students 1. As required by NCLB з 1112(g)(1)(A) and (g)(2) and з 3302(a): Districts must inform a parent of a limited English proficient child identified for participation or participating in such a program, of the reasons for their child being identified, their child's level of English proficiency, instructional method, how their child's program will meet the child's needs, how the program will help the child learn English, exit requirements for the program to meet the objectives of any limited English proficiency, and information regarding parental rights. 2. As required by NCLB з 1112(g)(1)(B) and з 3302(b): Each district using Title I funds to provide a language instruction educational program, that has failed to make progress on the annual measurable achievement objectives described in з 3122 for any fiscal year for which part A is in effect, shall separately inform the parents of a child identified for participation or participating in such a program, of such failure not later than thirty (30) days after such failure occurs. 4600 page 2 of 5 3. As required by NCLB з 1112(g)(4) and з 3302(e): Each district shall implement an effective means of outreach to parents of limited English proficient students to inform the parents regarding how they can be involved in their child's education and be active participants in assisting their child to attain English proficiency, achieve at high levels in core academic subjects, and meet challenging state academic achievement standards and state academic content standards expected of all students. In addition, the outreach shall include holding and sending notice of opportunities for regular meetings for formulating and responding to parent recommendations. Academic Assessment and Local Education Agency and School Improvement 1. As required by NCLB з 1116(b)(6): Districts shall promptly provide to parents of each student enrolled in an elementary school or a secondary school identified for school improvement underз 1116(b)(1)(E)(I), for corrective action under з 1116(b)(7)(C)(I), or for restructuring under з 1116(b)(8)(A)(I): a. An explanation of what the identification means and how the school compares in terms of academic achievement to other district schools and the state educational agency; b. The reasons for the identification; c. An explanation of what the school identified for school improvement is doing to address the problem; d. An explanation of what the district or state educational agency is doing to help the school address the achievement problem; e. An explanation of how the parents can become involved in addressing the academic issues that caused the school to be identified for school improvement; and f. An explanation of the parents' option to transfer their child to another public school under paragraphs (1)(E), (5)(A), (7)(C)(i), (8)(A)(i), and subsection (c)(10)(C)(vii) (with transportation provided by the agency when required by paragraph (9)) or to obtain supplemental educational services for the child in accordance with subsection (e). 2. As required by NCLB з 1116(b)(8)(c): Whenever the school fails to make adequate yearly progress and/or is restructured, the district shall provide the teachers and parents with an adequate opportunity to comment and participate in developing any plan. 3. As required by NCLB з 1116(e)(2)(A): The district shall provide annual notice to parents of: a. The availability of supplemental education services; b. The identity of approved providers of those services within the district or whose services are reasonably available in neighboring districts; and 4600 page 3 of 5 c. A brief description of those services, qualifications, and the demonstrated effectiveness of each such provider. Parental Involvement 1. As required by NCLB з 1118(b): Parents shall be notified of the parental involvement policy, in an understandable and uniform format and, to the extent practicable, in a language the parents can understand. Such policy shall be made available to the local community and updated periodically to meet the changing needs of parents and the school. 2. As required by NCLB з 1118(c): Each school shall: a. Convene an annual meeting at a convenient time, to which all parents of participating children shall be invited and encouraged to attend, to inform parents of their school's participation and to explain the requirements of the NCLB and the right of the parents to be involved; b. Offer a flexible number of meetings; c. Involve parents, in an organized, ongoing, and timely way, in the planning, review, and improvement of programs, including the planning, review, and improvement of the school parental involvement policy and the joint development of the school-wide program plan under з 1114(b)(2); d. Provide parents of participating children: Timely information about programs under this part; A description and explanation of the curriculum in use at the school, the forms of academic assessment used to measure student progress, and the proficiency levels students are expected to meet; and If requested by parents, opportunities for regular meetings to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children, and respond to any such suggestions as soon as practicably possible. Education of Homeless Children and Youths 1. As required by NCLB з 722(e)(3)(C): The district shall provide written notice, at the time any homeless child or youth seeks enrollment in the school and at least twice annually while the child or youth is enrolled in the school, to the parent or guardian of the child or youth (or, in the case of an unaccompanied youth, the youth) that: a. Shall be signed by the parent or guardian; b. Sets forth the general rights provided under this subtitle; c. Specifically states: The choice of schools homeless children and youths are eligible to attend; That no homeless child or youth is required to attend a separate school for 4600 page 4 of 5 homeless children or youths; That homeless children and youths shall be provided comparable services, including transportation services, educational services, and meals through school meals programs; That homeless children and youths should not be stigmatized by school personnel; d. Includes contact information for the local liaison for homeless children and youths. 2. As required by NCLB з 722(g)(2)(B)(iii): In the case of an unaccompanied homeless youth, the district shall ensure that the homeless liaison assists in placement or enrollment decisions, considers the views of such unaccompanied youth, and provides notice to such youth of the right to appeal. 3. As required by NCLB з 722(g)(6)(A)(iv): Each district shall ensure that public notice of the educational rights of homeless children is disseminated where such children and youths receive services under this Act, such as schools, family shelters, and soup kitchens. Persistently Dangerous Schools If the district is identified as a persistently dangerous school, the district must, in a timely manner: 1. Notify parents of each student attending the school that the state has identified the school as persistently dangerous. 2. Offer all students the opportunity to transfer to a safe public school within the district. If there is not another school in the district, the district is encouraged, but not required, to explore other options such as an agreement with a neighboring district to accept transfer students. 4600 page 5 of 5 3. For those students who accept the offer, complete the transfer. In addition a district must also: 1. Develop a corrective action plan; and 2. Implement the plan in a timely manner. Parental notification regarding the status of the school and the offer to transfer students may be made simultaneously. Student Privacy 1. As required by NCLB з 1061(c)(2)(A): The student privacy policies developed by the district shall provide for reasonable notice of the adoption or continued use of such policies directly to the parents of students enrolled in schools served by the district. At a minimum, the district shall: a. Provide such notice at least annually at the beginning of the school year and within a reasonable period of time after any substantive change in such policies; and b. Offer an opportunity for the parent to opt the student out of the activity. 2. As required by NCLB з 1061(c)(2): All districts shall provide reasonable notice of such existing policies to parents and guardians of students, e.g., "The Board has adopted and continues to use policies regarding student privacy, parental access to information, and administration of certain physical examinations to minors. Copies of those policies are available on request." Policy History: Adopted on: April 13, 2004 Revised on:

School Policy